Abstract Submission Instructions

Abstract Preparation

1)
 Please type the title of paper in bold CAPITAL LETTERS. (Use Arial font)
2)
 Use first names, middle initials, last names and degrees of all authors, listing the principle author first.
3)
 If any author is not a member of the Section or AUA, place an asterisk (*) after his/her name.
4)
 List city and state or origin, but not the institution.
5)
 After listing city and state or origin: "Presentation to be made by Dr.__________________."
6)

In your Word document: type single space on one page of text and double space between paragraphs. Use 1 inch margins for top/bottom and right/left.
7)
 The abstract should be informative and detailed. It must contain: (a) statement of the study's objectives; (b) statement of methods, if pertinent; (c) summary of the results obtained; (d) statement of the conclusions. It is NOT acceptable merely to state that "the results will be discussed."
8)
 Please see accompanying sample abstract. Click here.
9)
 Check preference of Podium or Poster, Poster only, Round Table, Essay Contest, DVD on submittal form. Submit your abstract only once.
10)
 Complete submittal form and email abstract as instructed when submitting your abstract.
11)
 Deadline to submit abstracts: June 14, 2009.
12)
 In order to be considered for the program, a disclosure form must be submitted by June 14, 2009.
13)
 Abstract must be received in proper format - revisions may be made by August 3, 2009.

Poster Submissions

1)
 Design your poster(s) to explain and illustrate concepts, techniques or research findings in a simple graphic manner.
2)
 Complete submittal form, check “Poster Only” and email abstract as instructed by June 14, 2009.
3)
 Complete disclosure form and submit by June 14, 2009.
4)
 Posters are 8 feet in length and 4 feet tall.
5)
 Posters will be presented on Sunday, October 25, 2009-set up 6:30-7:30 AM.
(Bring your poster with you to meeting)
6)
 Award winning posters will remain on display during the meeting, all others will be taken down at end of day on Sunday.
7)
 Click here for more detailed poster instructions and guidelines.
8)
 Once a poster is accepted for the program:
1) Presenters are required to submit one digital Powerpoint summary slide to accompany their presentation. Email slide to abstracts09@wsaua.org by September 4, 2009
(include presenter name & abstract # in subject line of email).
2) Presenters must bring 200 copies on single sheet (8.5"x11") displaying supplemental data, conclusions, or scaled down version of poster.

DVD Submission Instructions

1) Send DVD's to Western Section AUA at 1950 Old Tustin Avenue, Santa Ana, CA 92705.
2) One page abstract must still be submitted as well by June 14, 2009 - use on-line submittal form.
3) DVD submissions should be 8-10 minutes in length.
4) DVD's must be Microsoft Windows compatible - running on QuickTime or Media Player.
5) Presenters must submit a disclosure form due by June 14, 2009.
6) Presenters may take their DVD home after their presentation - no copies will be made.
7) The DVD program is scheduled for Sunday, October 25, 2008.
8) Complete disclosure form and submit by June 14, 2009.
9) DVD Submission Deadline is September 4, 2009.

Round Table Program Submissions

The Round Table Program participants will present on Thursday, October 29, 2009 only. When submitting your abstract on-line be sure to check “Round Table” on the website submittal. Round Table presenters may qualify for either of two awards based on eligibility: The Bodner Stegemann Award or The Hadley Award - please see qualifications below.

To qualify for the Bodner Stegemann Award, please submit an abstract of your unique, interesting or bizarre case for the Round Table. Your presentation must be limited to 3 minutes in length. The categories to choose from are: 1) A gadget converted from some other use; 2) A diagnostic trick; 3) A therapeutic aid, medical or surgical; 4) A problem case for which opinion or advice is requested; and 5) Unusual cases. The Bodner Stegemann Award: $500 and a beautifully engraved plaque. Judging: A panel of judges will award the prize to the participant whose presentation is considered to be of most value.

To qualify for the Hadley Award: Submit an abstract of your unique, interesting or bizarre case for the Round Table. Your presentation must be limited to 3 minutes in length. Eligibility: Only Western Section members are eligible. The Hadley Award: $500 and a beautifully engraved plaque. Judging: A panel of judges assigned by the Western Section will award the prize to the participant, basing whose presentation is to be considered most unusual nature of the case, its level of intrigue and the quality of presentation.

1) Complete submittal form and email abstract as instructed on form by June 14, 2009.
2) Complete disclosure form and submit by June 14, 2009.
3) Round Table presenters may qualify for either of two awards based on eligibility: The Bodner Stegemann Award or The Hadley Award.
4) To qualify for the Hadley Award: Submit an abstract of your unique, interesting or bizarre case.Your presentation must be limited to 3 minutes in length. Only Western Section members are eligible.
5) To qualify for the Bodner Stegemann Award, please submit an abstract of your unique, interesting or bizarre case. Your presentation must be limited to 3 minutes in length.
The categories are:
1) A gadget converted from some other use
2) A diagnostic trick
3) A therapeutic aid, medical or surgical
4) A problem case for which opinion or advice is requested
5) Unusual cases.
6) Round Table Program participants will present on Thursday, October 29, 2009.

Essay Contest Submissions

Miley B. Wesson/ACMI Resident Essay Contest
- Deadline for entry: June 14, 2009

1) Send or email essay by June 14, 2009. Email to abstracts09@wsaua.org or send to:
Western Section AUA, Program Chairman, 1950 Old Tustin Ave., Santa Ana, CA 92705-7812.
2) Complete submittal form and email one-page abstract as instructed on form. Check "Essay Contest” on submittal form.
3) Complete disclosure form and submit by June 14, 2009.
4) Eligibility: Only residents (does not include fellows) who have not completed their residency by the time of the abstract submission deadline and are in training within the geographical area of the Western Section American Urological Association. The contestant must be the principal worker and author of the paper.
5) Subject matter: The essay may consist of any topic of urologic interest. It need not be based on research. It must not be published prior to October 25, 2009.
6) Program: Prize winning essays will be assigned a place on the Annual Meeting Program. All other papers submitted in the competition will be considered for a place on the program. If the paper is not acceptable, the paper will be returned to the author.
7) Rules: Essays, including illustrations must be submitted in quadruplicate. The essay should bear the title of the subject but not the name of the author. The manuscript form is that required by the Journal of Urology.
8) Judging: Essays are judged by originality, importance of material and editorial clarity.
9) Accompaniments: Your essay should be accompanied by the following information.
1) Cover letter: Please include:
  A) Name and address of principal author.
  B) Stage and place of urological training.
  C) Name of any co-workers who are to appear on the published paper.
  D) Answer questions:
Are you the participant in an on-going research project?
Is this an original work of yours with advisor(s)?
Will you be the first author on the manuscript when it is submitted for publication?
2) Letter of Residency verification: Letter to be on department letter-head and signed by the urologist who heads the department.
3) Photos or illustrations: Please label each photo with paper title.
4) Abstract Form: Submit a one-page abstract form for the Abstract Book.

Joseph F. McCarthy/ACMI Physician Essay Contest
- Deadline for entry: June 14, 2009

1) Send or email essay by June 14, 2009. Email to abstracts09@wsaua.org or send to:
Western Section AUA, Program Chairman, 1950 Old Tustin Ave., Santa Ana, CA 92705-7812.
2) Complete submittal form and email one-page abstract as instructed on form. Check "Essay Contest” on submittal form.
3) Complete disclosure form and submit by June 14, 2009.
4)

Eligibility: Any urologist in the geographical area of the Western Section American Urological Association who has been out of training no more than 10 years is eligible to qualify for the contest. The contestant must be the principal worker and author of the paper.

Click here for geographic areas of the Western Section AUA.
5) Subject matter: The essay may consist of any topic of urologic interest. It need not be based on research. It must not be published prior to October 25, 2009.
6) Program: Prize winning essays will be assigned a place on the Annual Meeting Program. All other papers submitted in the competition will be considered for a place on the program. If the paper is not acceptable, the paper will be returned to the author.
7) Rules: Essays, including illustrations must be submitted in quadruplicate. The essay should bear the title of the subject but not the name of the author. The manuscript form is that required by the Journal of Urology.
8) Judging: Essays are judged by originality, importance of material and editorial clarity. 
9) Accompaniments: Your essay should be accompanied by the following information.
1) Cover letter: Please include:
  A) Name and address of principal author.
  B) Name of any co-workers who are to appear on the published paper.
  C) For non-WSAUA members, please answer the questions.
What is your date and place of urological training?
Percentage of practice devoted to urology?
Percentage of time devoted to private practice as opposed to salaried institutional work?
2) Photos or illustrations: Please label each photo with paper title.
3) Abstract Form: Submit a one-page abstract form for the Abstract Book.

PowerPoint File Submittal Instructions

1) Send your PowerPoint presentation file in advance via email or mail us a CD ROM. Email to abstracts09@wsaua.org. Deadline: September 3, 2008.
2) All files will be pre-loaded into an IBM compatible Laptop P.C. where they will be stored for use in your presentation.
3) You will NOT be permitted to use your own computer at the time of presentation.
4) MAC Users: Please be sure your file can be opened on a P.C. Some early versions of PowerPoint may not be compatible.
5) Label your PowerPoint presentation with your name and assigned paper # or abstract #.
6) Minor adjustments to your presentation may be made on-site 24 hours in advance.
7) Bring a backup disk of file to meeting.
8) Short imbedded videos are permitted, however, will be subject to output testing.
9) Deadline to receive PowerPoint presentation files: September 4, 2009.

Tips for Better Presentation

1)
 Use a dark blue background, white lines and letters, and red surrounded by white for highlights.
2)
 Stay with the primary colors, do not use blended colors such as gray or mauve.
3)
 Use white or yellow bullet points.
4)
 Do not use red lettering.
5)
 Change numbers to pictures - whenever possible use graphs.
6)
 When using diagnostic images, place arrow to show the important features.
7)
 Show conclusions at both the beginning and the end of the presentation.
8)
 Use an outline for case presentions.
9)
 Limit verbiage. Use “6 x 6” rule. Use no more than six words across and six lines down of information.
10)
 Do not use the laser pointer to draw circles and repeatedly underline your slide. Simply point at the projected feature and then turn the pointer off.
11)
 If you have to apologize for a slide, do not use it.