Abstract
Submission Instructions
Abstract
Preparation l Posters
l DVD l Round
Table l Essays
PowerPoint File Info l Tips
l Printable
View
Abstract
Preparation
| 1) |
Please
type the title of paper in bold CAPITAL
LETTERS. (Use Arial font) |
| 2) |
Use
first names, middle initials, last names and degrees
of all authors, listing the principle author first. |
| 3) |
If
any author is not a member of the Section or AUA,
place an asterisk (*) after his/her name. |
| 4) |
List
city and state or origin, but not the institution. |
| 5) |
After
listing city and state or origin: "Presentation
to be made by Dr.__________________." |
| 6) |
In
your Word document: type single space on one
page of text and double space between paragraphs.
Use
1 inch margins for top/bottom and right/left. |
| 7) |
The
abstract should be informative and detailed. It
must contain: (a) statement of the study's objectives;
(b) statement of methods, if pertinent; (c) summary
of the results obtained; (d) statement of the
conclusions. It is NOT acceptable merely
to state that "the results will be discussed." |
| 8) |
Please
see accompanying sample abstract. Click
here. |
| 9) |
Check
preference of Podium or Poster, Poster only, Round
Table, Essay Contest, DVD on submittal form.
Submit your abstract only once. |
| 10) |
Complete
submittal form and email abstract as instructed
when submitting your abstract. |
| 11) |
Deadline
to submit abstracts: June
14, 2009. |
| 12) |
In
order to be considered for the program, a disclosure
form must be submitted by June
14, 2009. |
13) |
Abstract
must be received in proper format - revisions
may be made by August
3, 2009. |
Poster
Submissions
| 1) |
Design
your poster(s) to explain and illustrate concepts,
techniques or research findings in a simple graphic
manner. |
| 2) |
Complete
submittal form, check “Poster Only”
and email abstract as instructed by June
14, 2009. |
| 3) |
Complete
disclosure form and submit by June
14, 2009. |
| 4) |
Posters
are 8 feet in length and 4 feet tall. |
| 5) |
Posters
will be presented on Sunday, October 25,
2009-set up 6:30-7:30 AM.
(Bring your poster with you to meeting) |
| 6) |
Award
winning posters will remain on display during
the meeting, all others will be taken down at
end of day on Sunday. |
| 7) |
Click
here for more detailed poster instructions
and guidelines. |
| 8) |
Once
a poster is accepted for the program:
|
1) |
Presenters
are required to submit one digital Powerpoint
summary slide to accompany their presentation.
Email slide to abstracts09@wsaua.org
by September 4, 2009
(include presenter
name & abstract # in subject line of
email). |
| 2) |
Presenters
must bring 200 copies on single sheet (8.5"x11")
displaying supplemental data, conclusions,
or scaled down version of poster. |
|
DVD
Submission Instructions
| 1) |
Send
DVD's to Western Section AUA at 1950 Old Tustin
Avenue, Santa Ana, CA 92705. |
| 2) |
One
page abstract must still be submitted as well
by June 14, 2009 - use on-line submittal form. |
| 3) |
DVD
submissions should be 8-10 minutes in length. |
| 4) |
DVD's
must be Microsoft Windows compatible
- running on QuickTime or Media Player. |
| 5) |
Presenters
must submit a disclosure form due by June
14, 2009. |
| 6) |
Presenters
may take their DVD home after their presentation
- no copies will be made. |
| 7) |
The
DVD program is scheduled for Sunday, October
25, 2008. |
| 8) |
Complete
disclosure form and submit by
June 14, 2009. |
| 9) |
DVD
Submission Deadline is September
4, 2009. |
Round Table Program Submissions
The Round Table Program participants will present
on Thursday, October 29, 2009 only. When submitting
your abstract on-line be sure to check “Round
Table” on the website submittal. Round Table
presenters may qualify for either of two awards based
on eligibility: The Bodner Stegemann Award or The
Hadley Award - please see qualifications below.
To qualify for the Bodner Stegemann Award, please
submit an abstract of your unique, interesting or
bizarre case for the Round Table. Your presentation
must be limited to 3 minutes in length. The categories
to choose from are: 1) A gadget converted from some
other use; 2) A diagnostic trick; 3) A therapeutic
aid, medical or surgical; 4) A problem case for which
opinion or advice is requested; and 5) Unusual cases.
The Bodner Stegemann Award: $500 and a beautifully
engraved plaque. Judging: A panel of judges will award
the prize to the participant whose presentation is
considered to be of most value.
To qualify for the Hadley Award: Submit an abstract
of your unique, interesting or bizarre case for the
Round Table. Your presentation must be limited to
3 minutes in length. Eligibility: Only Western Section
members are eligible. The Hadley Award: $500 and a
beautifully engraved plaque. Judging: A panel of judges
assigned by the Western Section will award the prize
to the participant, basing whose presentation is to
be considered most unusual nature of the case, its
level of intrigue and the quality of presentation.
| 1) |
Complete
submittal form and email abstract as instructed
on form by June
14, 2009. |
| 2) |
Complete
disclosure form and submit by June
14, 2009. |
| 3) |
Round
Table presenters may qualify for either of two
awards based on eligibility: The Bodner
Stegemann Award or The Hadley
Award. |
| 4) |
To
qualify for the Hadley Award:
Submit an abstract of your unique, interesting
or bizarre case.Your presentation must be limited
to 3 minutes in length. Only Western Section members
are eligible. |
| 5) |
To
qualify for the Bodner Stegemann Award,
please submit an abstract of your unique, interesting
or bizarre case. Your presentation must be limited
to 3 minutes in length.
The categories are:
1) A gadget converted from some other use
2) A diagnostic trick
3) A therapeutic aid, medical or surgical
4) A problem case for which opinion or advice
is requested
5) Unusual cases. |
| 6) |
Round
Table Program participants will present on Thursday,
October 29, 2009. |
Essay
Contest Submissions
Miley
B. Wesson/ACMI Resident Essay Contest
- Deadline
for entry: June 14, 2009
| 1) |
Send
or email essay by June 14, 2009. Email to abstracts09@wsaua.org
or send to:
Western Section AUA, Program Chairman, 1950
Old Tustin Ave., Santa Ana, CA 92705-7812. |
| 2) |
Complete
submittal form and email one-page abstract as
instructed on form. Check "Essay Contest”
on submittal form. |
| 3) |
Complete
disclosure form and submit by June
14, 2009. |
| 4) |
Eligibility:
Only residents (does not include fellows) who
have not completed their residency by the time
of the abstract submission deadline and are in
training within the geographical area of the Western
Section American Urological Association. The contestant
must be the principal worker and author of the
paper. |
| 5) |
Subject
matter: The essay may consist of any
topic of urologic interest. It need not be based
on research. It must not be published prior to
October 25, 2009. |
| 6) |
Program:
Prize winning essays will be assigned a place
on the Annual Meeting Program. All other papers
submitted in the competition will be considered
for a place on the program. If the paper is not
acceptable, the paper will be returned to the
author. |
| 7) |
Rules:
Essays, including illustrations must be submitted
in quadruplicate. The essay should bear the title
of the subject but not the name of the author.
The manuscript form is that required by the Journal
of Urology. |
| 8) |
Judging:
Essays are judged by originality, importance of
material and editorial clarity. |
| 9) |
Accompaniments:
Your essay should be accompanied by the following
information.
| 1)
Cover letter: Please include: |
| |
A)
Name and address of principal author. |
| |
B)
Stage and place of urological training.
|
| |
C)
Name of any co-workers who are to appear
on the published paper. |
| |
D)
Answer questions:
Are you the participant in an on-going research
project?
Is this an original work of yours with advisor(s)?
Will you be the first author on the manuscript
when it is submitted for publication? |
| 2)
Letter of Residency verification: Letter
to be on department letter-head and signed
by the urologist who heads the department. |
| 3)
Photos or illustrations: Please label each
photo with paper title. |
| 4)
Abstract Form: Submit a one-page abstract
form for the Abstract Book. |
|
Joseph
F. McCarthy/ACMI Physician Essay Contest
- Deadline
for entry: June 14, 2009
| 1) |
Send
or email essay by June 14, 2009. Email to abstracts09@wsaua.org
or send to:
Western Section AUA, Program Chairman, 1950
Old Tustin Ave., Santa Ana, CA 92705-7812. |
| 2) |
Complete
submittal form and email one-page abstract as
instructed on form. Check "Essay Contest”
on submittal form. |
| 3) |
Complete
disclosure form and submit by
June 14, 2009. |
| 4) |
Eligibility:
Any urologist in the geographical area of the
Western Section American Urological Association
who has been out of training no more than 10
years is eligible to qualify for the contest.
The contestant must be the principal worker
and author of the paper.
Click
here for geographic areas of the Western
Section AUA. |
| 5) |
Subject
matter: The essay may consist of any
topic of urologic interest. It need not be based
on research. It must not be published prior to
October 25, 2009. |
| 6) |
Program:
Prize winning essays will be assigned a place
on the Annual Meeting Program. All other papers
submitted in the competition will be considered
for a place on the program. If the paper is not
acceptable, the paper will be returned to the
author. |
| 7) |
Rules:
Essays, including illustrations must be submitted
in quadruplicate. The essay should bear the title
of the subject but not the name of the author.
The manuscript form is that required by the Journal
of Urology. |
| 8) |
Judging:
Essays are judged by originality, importance of
material and editorial clarity.
|
| 9) |
Accompaniments:
Your essay should be accompanied by the following
information.
| 1)
Cover letter:
Please include: |
| |
A)
Name and address of principal author. |
| |
B) Name of any co-workers who are to appear
on the published paper. |
| |
C)
For non-WSAUA members, please answer the
questions.
What is your date and place of urological
training?
Percentage of practice devoted to urology?
Percentage of time devoted to private practice
as opposed to salaried institutional work?
|
|
2) Photos or illustrations:
Please label each photo with paper title. |
|
3) Abstract Form:
Submit a one-page abstract form for the
Abstract Book. |
|
PowerPoint
File Submittal Instructions
| 1) |
Send
your PowerPoint presentation file in advance
via email or mail us a CD ROM. Email to abstracts09@wsaua.org.
Deadline: September 3, 2008. |
| 2) |
All
files will be pre-loaded into an IBM compatible
Laptop P.C. where they will be stored for use
in your presentation. |
| 3) |
You
will NOT be permitted to use your own computer
at the time of presentation. |
| 4) |
MAC
Users: Please be sure your file can
be opened on a P.C. Some early versions of PowerPoint
may not be compatible. |
| 5) |
Label
your PowerPoint presentation with your name
and assigned paper # or abstract #. |
| 6) |
Minor
adjustments to your presentation may be made
on-site 24 hours in advance. |
| 7) |
Bring
a backup disk of file to meeting. |
| 8) |
Short
imbedded videos are permitted, however, will
be subject to output testing. |
| 9) |
Deadline
to receive PowerPoint presentation files: September
4, 2009. |
Tips
for Better Presentation
1) |
Use
a dark blue background, white lines and letters,
and red surrounded by white for highlights. |
2) |
Stay
with the primary colors, do not use blended
colors such as gray or mauve. |
3) |
Use
white or yellow bullet points. |
4) |
Do
not use red lettering. |
5) |
Change
numbers to pictures - whenever possible use
graphs. |
6) |
When
using diagnostic images, place arrow to show
the important features. |
7) |
Show
conclusions at both the beginning and the end
of the presentation. |
8) |
Use
an outline for case presentions. |
9) |
Limit
verbiage. Use “6 x 6” rule. Use no more than
six words across and six lines down of information.
|
10) |
Do
not use the laser pointer to draw circles and
repeatedly underline your slide. Simply point
at the projected feature and then turn the pointer
off. |
11) |
If
you have to apologize for a slide, do not use
it. |
|
