Deadline to submit files - September 17, 2007

Microsoft PowerPoint digital files will now be the only method of presenting your paper at the Annual Meeting. No slide carousels. It will be required that all presenters (excluding un-moderated poster presenters) submit their PowerPoint presentation prior to the Annual Meeting. Your presentation will be subject to cancellation if this file is not received by September 17, 2007. This is necessary so that all presentations are assembled in order and tested to output properly to avoid technical glitches at the time of presentation. Presenters will be able to make minor adjustments to their presentations on-site as long as this is done the day PRIOR to the presentation.

Embedded Video in PowerPoint Presentations

If you are using video in your PowerPoint presentation your video must be compatible with either Microsoft Windows Media Player, RealOne Player or Apple QuickTime. You must submit your video along with your PowerPoint presentation; one file for the PowerPoint presentation and one file for each of your videos that go into the PowerPoint presentation. A DVD player will be available for digital videos upon request.

1) The Western Section AUA will need to receive your PowerPoint presentation file in advance via email to abstracts@wsaua.org, PC zip disk or CD ROM along with a printed copy of the presentation at 6 slides per page.

2) All files will be pre-loaded into an IBM compatible Laptop P.C. where they will be stored for use in your presentation.

3) You will NOT be permitted to use your own computer at the time of presentation.

4) MAC Users: Please be sure your file can be opened on a P.C. Some early versions of PowerPoint may not be compatible.

5) Please label your PowerPoint presentation (email /disk & hardcopy) with your name and assigned paper # or abstract #.

6) You may bring an updated file on a disk or will be able to make minor adjustments to your PowerPoint while at the meeting. Any presentation changes must be made the day prior to your scheduled presentation.

7) Please bring backup disk of file to meeting.

8) Imbedded videos are permitted, however, will be subject to output testing.

9) Deadline to receive PowerPoint presentation files: September 17, 2007.

Guidelines for Slide Construction

General PowerPoint Slide Guidelines

1. Keep the data on slides simple. If you have a great deal of data, divide it among several slides. The content of a single slide should be easily comprehended in 20 seconds. (Remember: Limit the amount of material on each slide. Follow the “6 x 6” rule. This means no more than six words across and no more than six lines down of information. Consider the person in the back of the room viewing your slide.)

2. Use large, legible letters - do not crowd the slide;

3. If your data slides are black and white, white on a black background shows up better than black on a white background.

4. If your data slides are in color, use only light colors, such as white and yellow, on a dark background, such as dark blue. Stay with the primary colors, do not use blended colors such as gray or mauve.

5. Use white or yellow bullet points.

6. Do not use red lettering. (Color blind people may not be able to see your words)

7. Change numbers to pictures whenever possible. (Present data as a diagram or graph.)

8. Show conclusions at both the beginning and the end of the presentation.

9. If you are presenting a case, outline it.

10. Keep slides of radiographs light. Dense or dark slides project poorly in large rooms. Enlarging the significant areas and using arrows to point out the specific area or lesion often help and do not show several slides of the same findings.

11. Patient confidentiality must be protected. No names should appear on the slides.

12. Avoid commercial reference unless mandatory. A logo or institutional identification should appear only on the first title slide. Do not use such identification as a header on each slide.

13. Do not use the laser pointer to draw circles and repeatedly underline your slide. Simply point at the projected feature and then turn the pointer off.

14. If you have to apologize for a slide, do not use it.

Please observe these basic rules:

Word Slides:
-Title slides should contain five or fewer words.
-Spaces between lines should be at least the height of an upper case letter

Tabular Slides:
-Use graphs rather than tables if possible;
-Keep tabular slides as brief as possible;
-Two or more simple slides are better than one complicated slide;
-Do not crowd the slide;
-Make the type as large as possible;

Graph Slides:
-Keep graphs simple;
-Round off figures;
-Limit the number of captions;
-Use line graphs to show trends or changing relationships;
-Use bar graphs to compare volumes.

Chart Slides:
-Simplify charts to keep them legible;
-Break up complex charts into a series of slides.